Don’t Let AI Write These 3 Things for You
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Have you tried writing with a pen lately? How’s your spelling? Your letters? Yeah, ours are rough too.
It’s not just muscle memory we’ve lost. It’s attention and processing. The act of slowing down long enough to know what we actually think. Imagine that!
That’s the quiet risk of how we’re writing now.
The Rise of Fast Writing and the Slow Decline of Thoughtful Communication
You’ve probably seen one of those updates. They are clear, well-formatted, easy to skim. Nothing technically wrong with it. And yet, you finish reading and think: What am I supposed to do with this? What did they actually mean? What a waste of time.
Artificial Intelligence (AI) tools have made it easier than ever to get something written. But the more we rely on these tools, the more we lose something harder to define: the judgment, context, and intent that used to live between the lines.
According to Gartner, 47% of digital content in 2025 is expected to be AI-generated. And not just blogs or social posts: internal messages, team recaps, even strategy documents. Is there no end!?
Volume isn’t value. A perfectly structured sentence doesn’t mean much if no one can tell what really matters.
So Much Written Noise
To be clear, this isn’t an anti-AI stance. These tools can help. The trouble is how quickly we’ve come to depend on them and how little we’ve questioned. Social media 2.0 anyone?
In the name of efficiency, we’ve started skipping the step where we stop and ask: What are we really trying to say? That touch is where the signal lives. Without it, we’re often just broadcasting noise.
And in hybrid or remote workplaces, where writing is the culture, that noise has consequences.
Where the Human Effort Still Matters
There is no clear science on where and how to utilise tools ‘beyond the human’ to help bring words together. Despite this, there are red flags out there. Below are the top tasks that keep coming up.
Resumes/CVs
Resumes are an intimate story of your life. Your emphasis and quirkiness need to shine and resonate. You don’t want your first impression to be on a ‘fake’ note. Personalize for each application. Be different. Be you.
Performance Reviews
If you really care as a leader, how could you outsource performance reviews? People work for people, so be a person, flaws and all. If you know what you need to say to a team member, then why the help? And if you don’t, you should find out. That’s part of the role. Competence is what made you a team leader so don’t abandon what got you in the seat.
Strategy and Vision
If strategy and vision is part of your job description, you are likely paid to do this as part of your role. The messy brainstorming, debating and drafting is where it comes to life. OWNING the plan is what keeps your seat at the table. PRESENTING the plan is what puts you on the table. Know the difference.
How to Reclaim Human-Centred Writing
It’s so easy and tempting to outsource writing. Because of this, we need to put mechanisms in place to encourage good practice. Check out the list below for quick wins. Pick one and try it.
- ‘Ban the bot’: No agents at your meetings
Good minute taking matters. It makes someone listen differently. Tip: If one person is responsible for taking notes, that person should be expected to participate less. They are focused on the capturing the meeting, less engaging with it. Think of it as the photographer at a wedding. - Put pen to paper for personal moments
A handwritten note says: You mattered enough for this to take longer. Let people feel that. Birthdays, anniversaries, milestones. Pick your moment and those that matter. - Share your stance on writing
Be transparent: Do you use AI to polish or to generate? Stating your intent builds trust in your words - Call out great writing when you see it
When someone’s message resonates, say it. Even if not perfectly written, look for the intent and focus of content. Judge that first, then worry about the presentation later.
The goal isn’t to stop using AI. It’s to remember what only people can, and should, do.
Writing is how we show our thinking. It’s how we shape trust. In a world of more words, the thoughtful ones need to stand out.
What kind of writing does your team notice and what kind are they starting to ignore?
Want to Improve Your Writing Skills?
Consider taking our Business Writing for Impact and Influence workshop, available in-person in Ottawa or online. Your readers will thank you for it.